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15 Essential Microsoft Word 2020 Tips for Beginners

In this article, we’ve collected 15 essential tricks for beginners using Microsoft Word. “Beginner” doesn’t necessarily mean you’re new the software. It just means you haven’t yet had finesse your documents, with landscape and portrait pages within the same file, for instance, or adjust your default pagination. We’ll show you ways to show off spell-check and grammar-check. And we’ll explain the way to remove that line that appears once you type one too many hyphens during a row—without ripping your hair out.   

Open the Office Window on Two Different Views

  This is a suggestion that applies to both Word and Excel in a few different ways. You can view and edit two separate sections of a document at the same time by dividing the document window into two separate panes. That means you can work on the first chapter of your novel in the top pane and the bottom of the previous page, and simply click and jump between them – or between two pans, ribbons, and circles. By tapping F6 on the circle. Status bar The word lets you change the zoom level in two panes, as shown here so that you can view several pages in one pan while viewing the full-size text in the other. You can split the window by dragging the split bar to the very top of the vertical scroll bar or open the View tab on the Ribbon and select Split (or Delete Split to restore a single window). Excel has the same split-window feature but unfortunately does not allow you to select different zoom levels in each sidebar.

Move or Hide Shapes in a Word Document

Here’s a tip that’s probably familiar to PowerPoint users, but could also be new many Word or Excel users. once you insert multiple shapes during a Word document or Excel worksheet, the simplest thanks to move them forward or backward in reference to one another is to use the choice Pane on the Drawing Tools tab within the Ribbon. The Drawing Tools tab only appears when you’re working with a graphic. the choice Pane also makes it easy to pick a shape that’s hidden behind another shape—just select it from the list on the page, then use the arrows at the foot of the pane to maneuver it forward or backward. an identical pane makes it easy to maneuver shapes in PowerPoint.

 

 

 

How to Fight Back When Word Draws a Line Across the Page

It may have happened to you. It certainly happened to someone you know. You’re typing in a word, and you’re typing a series of dashes or hyphens – and all of a sudden the word’s autoformat feature puts a horizontal line across the page, and you can’t get rid of it. You cannot select it; You cannot delete it. Some victims of this feature skip the document with a string and start a new one instead. Here’s how to get rid of that line. The word has inserted a border at the bottom of the current paragraph. To remove it, click inside the paragraph; Go to the Home tab and click on the border icon in the bottom right of the paragraph set. On the pop-up menu, the first item ot bottom border is selected. Click on a border, and the borders will disappear. You can prevent these borders from being displayed by going to File, Options, AutoCorrect Options, then select the Type as you type tab and delete the checkmark next to the “As you type” borderlines.

 

Combine Portrait and Landscape Pages in a Word Document

Microsoft Word expects you to organize your documents with a very structured, but very experienced. If you want to format most documents in portrait mode, but in one or two-page portraits, you cannot change the position of the current page. Instead, you need to insert a break before and after the text that you want to format in landscape mode, and then apply the landscape adaptation to the section you created. Keep the insertion point where you want the landscape adaptation to begin. On the Page Layout tab, select Break, then, under Partition breaks, select New Page. Then move the insertion point to the end of the text you want to format in the landscape, and insert the same type of break. Then find the intersection point between the two breaks; Go back to the Page Layout tab, and click the down arrow pointing down to the bottom right of the Page Setup group. In the Page Setup dialog, on the Margin tab, select Landscape Compatibility, then go to the “Apply to Apply” dropdown and select this section.

Browse Search Results in Word 

The word find feature now displays each example of the text you looked for, with some words of reference within the box up the navigation pane. Click during a box to pick one among the text examples. Note: you’ll also use the Shift-A4 keyboard shortcut to modify from one search to a different even after you shut the navigation pane.

 

 

Drag Document Sections in Word’s Navigation Pane

Word Navigation Pane – A map of the document was first created sou, so you can now move parts of the document to a different location on the file. You can also right-click on the title and select other actions from the menu, including deleting the entire section.

 

Close Word Panes from the Keyboard

Long-term word users are aware of the difficulty of closing the left and right panes of the main window without the window. (The word sometimes lets you close a sidebar by pressing Esc, but when you move back and forth between the pane and the text window, Esc usually doesn’t work.) Now when a sidebar for Word 2010 searches, You often want to turn it off – and here’s how to do it with the keyboard. Press F6 to go to the pan from the edit window (you may need to press more than once to reach the pan), then press Ctrl-Space to open a menu. From the menu, select Off. Expert users can record these serial actions as macros and assign macros to a keystroke.

 

 

Insert Screen Clips in Word

 

-Word, Excel, and PowerPoint all have a new feature that protects documents you ignore when saving – in documents that you didn’t even bother to save with a more specific name than “Document 1”. General Chat Chat Lounge This feature is built on the Office’s long-standing autosave feature, which automatically backs up the current version of your document every ten minutes (or whatever time period you set in the app’s options). The first version of the office eliminated any of these automatic backups when you closed a document, but Office 2010 saves the last automatic backup and lets you open it. Click on File, recently, retrieve unsaved documents, and then select a document from the Standard File / Open dialog box.

 

 

 

Create a Default Header or Default Page Numbering

 

If you want to include page numbering by default in all your documents, Word does not specify how to do so. However, if you’ve read Tip Number 2 above, it’s not all that difficult. Open your default template, go to the Insert tab, Normal.com, as mentioned in the previous suggestion, select the page number, and select the location and format for page numbering. Close and save normal. dotm and all your new documents will use the page numbering you specify. But what if you want a page number on the front page of your document or a different number on a different location? Read the next suggestion.

 

 

 

 

Create Default Page Numbering that Starts on the Second Page

 

Use this trick after setting the default page numbering in the word using the previous tip, you decide that you do not want to display a page number on the first page of your document, but you do want it on the second page ‘ Appears on. Open Normal.com, go to the Page Layout tab. In the Page Setup group, click on the arrow (with arrow at the bottom right of the group) to open the Page Setup dialog. Once it opens, go to the Layout tab, and under the title and footer, add a checkbox next to the separate first page, and click OK. Finally, close Normal.com. Any new document you create will not have a page number on the first page but will start page numbering on the second page.

Bonus Tip: If you want a page number on the first page, but in a different situation than the one you created for the previous page, follow the instructions above, but click OK in the Page Setup dialog. Then, go to Insert Tab on the Ribbon, select Page Number, and select the position and format for the page number. The choices you make here will only apply to the first page of all new documents

 

Change Other Layout Defaults in Word

You can change other default settings the same way you change the default font. Press Alt-O to open the paragraph dialog, then press P (or click the other arrow in the Paragraph group on the Home tab). Set spacing and other options, and click Save as default. Go to the Page Layout tab, click on the More arrow in the Page Setup group to open the Page Setup dialog. Set Margins and Other Page Layout Settings and click Save as default.

 

 

 

 

 

Put the Autoformat Command on the Quick Access Toolbar

If you are a long time Word user, you may remember the autoformat command, which was a good timesaver when someone sent you a poorly-formatted document (such as an e-mail message with a paragraph break). At the end of each line. Needs to be converted into an easily editable word document. When Microsoft introduced the Ribbon interface with Office 2007, the autoformat command was not on it, but you can back it up. You can add it to the Instant Access Toolbar that appears above the Ribbon tabs by clicking the down arrow on the right-hand side of the Quick Access Toolbar, and then clicking on other commands. In the drop-down menu under “Select commands,” select Do not select commands in the Ribbon. From the list that appears, click on the Automate, Add button, and then OK. Follow the same procedure to get any other command on the Quick Access Toolbar that you want to access quickly.

 

Make Word Warn You When You Save or Print a File with Tracked Revisions

If you ever use Revision Tracking in your Word document, you may have made the mistake of sending a document with the revisions in your file, and it will be easily visible to anyone who has the option to display revisions and changes. Turns on. Word 2010 finally includes a dignified security option that warns you whenever you try to save or print a document that contains information again, or when you email it from the word menu -You try to mail. To turn on this alert, go to the File menu, then Options, then Trust Center. Click on Trust Center Settings …, then Privacy Settings and select “Alert before printing, alert before saving or sending a file that contains track changes or comments.”

 

 

 

Turn Off Word’s Red and Green Squiggly Lines

 

This suggestion applies to Word 2007 or 2010, but it is always welcome. If you did not put down the words, words, lines for the red words, want to see that you are not in the dictionary, and green lines Sakuragi conflict with the rules of grammar that do not want their sentences, file, options, proofing, and “check spelling as you clear the checkbox next to the type” (get rid of the red color lines ) And “as you type check grammar mistakes” (that would rid the green). By now, you press the F7 or review tab and spelling and grammar will make a habit of clicking to start the spell check. If you do not want Word grammar check, checks the spelling, grammar check, clear the checkbox next to the permanent menu (you guessed) “spelling.”

 

 

 

 

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