You can quickly and easily format an entire document to give it a professional and modern look by implementing a document theme. A Documentation Theme is a set of formatting options that includes theme colors, theme fonts (including title and body text fonts), and theme effects (including lines and fill effects).


 

 



Programs like Microsoft Office Thesaurus, Excel, and PowerPoint provide many well-defined document themes, but you can also create your own by optimizing and protecting existing document themes. Documentation themes are shared in Office programs so that all of your Office documents look the same. However, unlike Word and Excel, PowerPoint includes a combination of background style options. For information on adding and adjusting backgrounds, see the background format of slides.

Apply a document theme

To change the document theme that applies to Word and Excel by default, select another defined document theme or a custom document theme. The document theme you apply affects the styles that you can use in your document.

  1. If you are using Excel, in the Themes group, on the Page Layout tab, click on Themes.

If you are using Word, on the Design tab, in the Document formatting group, click on Themes.

2. Do one of the following:

  • To apply a predefined document theme, click the document theme that you want to use.
  • To apply a custom document theme, under Custom, click the document theme that you want to use.

3. If you want to use the document theme that is not listed, click on Browse for themes to find it on your computer or network. To apply a theme from one document to another, select the theme or select the featured document in the dialog box, select the official document that contains the theme you want to apply, and then click Open.

4. In-Office 2007 applications, you can search for other document themes on Office Online. Click Search Office Online.

Customize a document theme

To customize a document theme, you change the colors, fonts, or lines and fill in the effects that are used. Changes you make to one or more of these theme segments immediately affect the styles you have applied to the active document. If you want to apply these changes to new documents, you can save them as a custom document theme.

Customize the theme colors

The theme colors include four text and background colors, six accent colors, and two hyperlink colors. Theme color buttons Button image colors display the current text and background colors, and after pressing the Theme Colors button, the color set next to the theme colors shows the accent and hyperlink color for that theme. When you change any of these colors to create your own set of theme colors, the theme colors change the name of the button color and the theme color.
  1. f you are using Excel, on the Page Layout tab, in the Themes group, click Colors.

    If you are using Word, on the Design tab, in the Document Formatting group, click Colors.

  2. If you are using Excel, click Create New Theme Colors.If you are using Word, click Customize Colors.
  3. Under Theme colors, click the button of the theme color element that you want to change.
  4. Under Theme Colors, select the colors that you want to use. Repeat steps 3 and 4 for all of the theme color elements that you want to change.
  5. In the Name box, type an appropriate name for the new theme colors, and then click Save.

Customize the theme fonts

Theme fonts contain a heading font and a body text font. once you click the Theme Fonts button Button image, you see the name of the heading and body text fonts used for every theme font below the Theme Fonts name. you’ll change both of those fonts to make your own set of theme fonts.

  1. If you’re using Excel, on the Page Layout tab, within the Themes group, click Fonts.
  2. If you’re using Word, on the planning tab, within the Document Formatting group, click Fonts.
  3. If you’re using Excel, click Create New Theme Fonts.
  4. If you’re using Word, click Customize Fonts.

In the Heading font and Body font boxes, select the fonts that you simply want to use.

Tip: The sample is updated with the fonts that you simply select.

In the Name box, type an appropriate name for the new theme fonts, then click Save.

Select a group of theme effects

These effects are sets of lines and fill effects. once you click the Theme Effects button Button image , you see the lines and fill effects used for every set of theme effects within the graphic displayed with the Theme Effects name. Although you can’t create your own set of theme effects, you’ll choose the theme effect that you simply want to use in your own document theme.

  1. If you’re using Excel, on the Page Layout tab, within the Themes group, click Effects.
  2. If you’re using Word, on the planning tab, within the Document Formatting group, click Effects.
  3. Click the effect that you simply want to use.

Save a document theme

You can save any changes that you simply make to the colors, fonts, or line and fill effects of a document theme as a custom document theme that you simply can apply to other documents.

  1. If you’re using Excel, on the Page Layout tab, within the Themes group, click Themes.
  2. If you’re using Word, on the planning tab, within the Document Formatting group, click Themes.
  3. Click Save Current Theme.
  4. In the File Name box, type an appropriate name for the theme, then click Save.

The custom document theme is saved within the Document Themes folder and is automatically added to the list of custom themes.



 



 


Apply a document theme

To change the document theme that applies by default to Word and Excel, choose another defined document theme or a custom document theme. Document themes that you apply affect the styles you can use in your document.

  1. On the Page Layout tab, in the Themes group, click Themes.

    Word or Excel

  2. Do one of the following:

    • To apply a predefined document theme, under Built-In, click the document theme that you want to use.

    • To apply a custom document theme, under Custom, click the document theme that you want to use.

       

  3. If a document theme that you want to use is not listed, click Browse for Themes to find it on your computer or network. To apply a theme from one Office document to another, in the Choose Theme or Themed Document dialog box, select the Office document that contains the theme that you want to apply, and then click Open.

Customize a document theme

To customize a document theme, you can change the colors, fonts, or lines and fill in the effects that are used. Changes you make to one or more of these theme parts immediately affect the styles you have applied to the Active Document. If you want to apply these changes to new documents, you can save them as a custom document theme.

Customize the theme colors

Theme colors contain four text and background colors, six accent colors, and two hyperlink colors. The colors in the Theme Colors button Button represent the current text and background colors, and the set of colors next to the Theme Colors name after you click the Theme Colors button represent the accent and hyperlink colors for that theme. When you change any of these colors to create your own set of theme colors, the colors in the Theme Colors button and next to the Theme Colors name change accordingly.

  1. On the Page Layout tab, in the Themes group, click Colors.

    Word or Excel

  2. Click Create New Theme Colors.

  3. Under Theme colors, click the button of the theme color element that you want to change.

  4. Under Theme Colors, select the colors that you want to use. Repeat steps 3 and 4 for all of the theme color elements that you want to change.

    Tip: Under Sample, you can see the effect of the changes that you make. To see how the colors that you select affect styles that you have applied in your document, click Preview.

  5. In the Name box, type an appropriate name for the new theme colors, and then click Save.

    Tip: If you want to return all theme color elements to their original theme colors, click Reset before you click Save.

Customize the theme fonts

Theme fonts contain a heading font and a body text font. When you click the Theme Fonts button Button , you see the name of the heading and body text fonts used for each theme font below the Theme Fonts name. You can change both of these fonts to create your own set of theme fonts.

  1. On the Page Layout tab, in the Themes group, click Fonts.

    Word or Excel

  2. Click Create New Theme Fonts.

  3. In the Heading font and Body font boxes, select the fonts that you want to use.

    Tip: The sample is updated with the fonts that you select.

  4. In the Name box, type an appropriate name for the new theme fonts, and then click Save.

Select a set of theme effects

Theme effects are sets of lines and fill effects. When you click the Theme Effects button Button , you see the lines and fill effects used for each set of theme effects in the graphic displayed with the Theme Effects name. Although you cannot create your own set of theme effects, you can choose the theme effect that you want to use in your own document theme.

  1. On the Page Layout tab, in the Themes group, click Effects.

    Word or Excel

  2. Click the effect that you want to use.

Save a document theme

You can save any changes that you make to the colors, fonts, or line and fill effects of a document theme as a custom document theme that you can apply to other documents.

  1. On the Page Layout tab, in the Themes group, click Themes.

    Word or Excel

  2. Click Save Current Theme.

  3. In the File Name box, type an appropriate name for the theme, and then click Save.

    The custom document theme is saved in the Document Themes folder and is automatically added to the list of custom themes.

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